CareMate Insight
Did that smile make it into the record?
Small moments you notice in the middle of a busy day.
CareMate Insight uses AI to turn your everyday words into clear care records.
From one person’s insight to the whole team’s care.
We want to change care, starting with how we record it.
In the app’s Free Demo Area, you can see how AI turns your words into a care record.
Works on iPhone and iPad (with the free FileMaker Go app).
What you said
After lunch, they were looking out the window, all smiles.
AI turns it into a clear record
Care record
After lunch, the resident was seen smiling while looking out the window.
The care is done. The paperwork isn’t.
You do notice their expressions and the little things they say. What’s missing is the time and energy to put it all into writing. Does this sound familiar?
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Moment 1
You saw something and felt something. But the next task is waiting, and there’s no time to write it up.
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Moment 2
You know exactly what happened. But when you try to write it “the proper way,” you get stuck.
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Moment 3
The same event gets described differently depending on who writes it, and the message changes with it.
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Moment 4
Something that worked well today is only mentioned in passing, and it rarely reaches the next shift.
None of this happens because someone isn’t trying hard enough. It happens naturally in busy care settings. That’s why we wanted to start by changing how records begin.
Not just what went wrong, but what went right.
Falls and health changes tend to get written down. But smiles and moments that went well often disappear under “nothing to report.”
What went well and positive changes
- “Was smiling and chatting today.”
- “When we gave them time, they ate on their own.”
- “Their face softened when we talked about a favorite song.”
Changes to keep an eye on
- “Said ‘it hurts’ at an unusual moment.”
- “Walked more slowly than usual this morning.”
- “Was leaning to the left during the meal.”
These are sample inputs, not records or statements from real people.
When positive changes are recorded, they become clues: “Let’s keep doing this.” When concerns are put into words, the team can keep an eye on them together.
Body temperature, food intake, and other necessary numbers and medical records remain as important as ever. CareMate Insight is a tool for adding observations in words on top of them.
Why better records lead to better care.
Records shouldn’t end once they’re written. They should carry into the next interaction. CareMate Insight gives your team a simple, realistic way to make that happen.
- NoticeStaff observe the person in their care
- Say it in your own wordsBy voice or a short note
- AI tidies the wordingInto a clear record
- The team gets itHandovers and sharing
- Use it next timePeople think and decide
AI’s role is to tidy up the words. Deciding what care to give is always up to the people on the floor.
01Everyday observations are easier to keep
When writing feels like a burden, small observations slip out of the record. With a way to start from spoken words or a short note, even things that seemed “not worth writing down” are easier to keep.
02One person’s discovery reaches the team
Because AI turns notes into clear, readable text, staff who weren’t there can understand what happened. It becomes a clue for handovers and for the next interaction.
03Positive changes and good ideas become visible
Alongside concerns, smiles, positive words, and approaches that helped someone eat well are recorded too. What works becomes something the team can keep doing.
04A starting point for better approaches
Once an observation is shared, colleagues can try the same approach or ask, “How did it go?” Records become something that is used in the next round of care.
05A chance to feel the meaning of the work
Your observations make a difference in the lives of the people you care for and in your colleagues’ work. Through their smiles and reports to their families, it becomes easier to feel that your work matters. That is the kind of workplace CareMate Insight aims to support.
What it means for each person
The people you care for
Their everyday lives are recorded in words, giving clues for how best to support them. They are at the heart of every record.
Care staff
Recording in your own words makes records feel less daunting. Your observations reach your colleagues more easily.
Managers
Learn about small changes and good ideas on the floor, in words. Review family reports before sending them.
Families
More than “no change”: a chance to hear how their loved one is doing, based on daily records.
One person’s observation became better care.
This happened while our developer was working in care. One resident’s body would lean to one side during meals. A nurse noticed and tried supporting the resident with a cushion.
- ObservationLeaning to one side during meals
- IdeaSupported with a cushion
- RecordSaved with CareMate’s voice input
That observation was recorded with CareMate’s voice input, and it led to better care at mealtimes.
Through this experience, our developer saw how much it matters to carry one person’s observation into the next round of care. CareMate Insight grew out of that realization.
Two AI features for everyday care.
AI’s role is to turn the words of care staff and daily records into text that others can easily understand.
Turn observations into care records
- When to use it
- Right after giving care, when you want to capture what you saw before you forget.
- How it works
- Speak using voice input such as Siri, or type a short note.
- What you get
- A clear, readable record that other staff can understand.
Input
leaning left at lunch. propped with a cushion, posture got steadier.
Tidied text
During the meal, the resident was seen leaning to the left. Posture became stable when supported with a cushion.
Family reports from a month of records
- When to use it
- For monthly updates, when you want to tell families specifically how their loved one has been.
- How it works
- Staff create a report from one month of records and email it to the manager of their company or facility. The manager reviews it and sends it to the family.
- What you get
- A first draft of the report, based on actual records.
Staff→Manager→Family
The app never emails families automatically. The address you set in the app is the manager’s email address, where reports are received.
The text above is an example for illustration. Actual output depends on what you enter. Staff must always review AI-generated text before saving or sharing it. CareMate Insight does not diagnose illness or make medical judgments.
Getting started
Start with the iPhone or iPad you already have. No technical knowledge needed.
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STEP 1
Install FileMaker Go
Install the free FileMaker Go app from the App Store.
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STEP 2
Download the app
Get the CareMate Insight file from the download page and open it.
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STEP 3
Try the Free Demo Area
In the app’s Free Demo Area, see how AI turns your everyday words into a care record.
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STEP 4
Start using it
To use it for real, follow the in-app guidance to pay and register your device.
No AI API key needed
We manage the AI connection settings for you. You don’t need to sign up for an AI service or enter any keys.
Tip for the Free Demo Area
There’s no need to write polished sentences. Just speak the way you normally would.
An internet connection is required for initial setup, AI features, and payment and subscription checks.
Simple annual plan
Annual plan (outside Japan)
US$66.99/ year
Paid once a year, upfront
- Use it for 365 days
- No automatic renewal
- Renewal is the same US$66.99 / year
- AI use is tied to each registered device
Payment and device registration are done through the in-app guidance.
To keep using it after 365 days, renew it yourself.
Questions before you start.
QCan I try it for free?
Yes. In the app’s Free Demo Area, you can see how AI turns your words into a care record. To use it for real, follow the in-app guidance to pay and register your device.
QDo I need to get an AI API key?
No. We manage the AI connection settings for you. You don’t need to sign up for an AI service or enter any keys.
QDo I need an internet connection to use the AI?
Yes. AI features, such as turning notes into records and creating reports, are processed over the internet. Payment and subscription checks also need a connection.
Records are saved and viewed within the app on your device. Please think of this separately from the AI features.
QAre emails sent to families automatically?
No. Staff email reports created in the app to the manager of their company or facility. The manager reviews the content and then sends it to the family. The email address you set in the app is the manager’s.
QDoes the plan renew automatically?
No. Your plan lasts 365 days. If you’d like to keep using it, you renew it yourself, and the renewal price is the same US$66.99 per year.
QIf I copy the file to another iPhone or iPad, can I use the AI there too?
AI use is tied to each registered device. Simply copying a paid, registered file to another device does not let that device use the AI features under the same plan.
QDoes the AI make care decisions?
No. The AI’s main roles are turning notes into records and drafting reports from a month of records. Staff should review AI-generated text before using it. Noticing what’s happening, and thinking through and deciding on care, are always done by people.
QWhich devices does it work on?
It runs on iPhone or iPad using FileMaker Go, which is free on the App Store.
QWho do I contact with questions?
Please email us at progreit@gmail.com. Feel free to ask about anything you’d like to check before getting started, including how personal information is handled.
When care changes, Japan changes.
The world changes.
Even big changes begin with small, everyday steps.
One observation. One idea. One smile. It’s recorded, it reaches the team, and it shapes the next round of care. We believe that, step by step, this will change care and, in time, society.
AI built to a human scale
AI doesn’t watch people. People notice things, and AI helps put those observations into words others can understand. Noticing, finding better ways, and talking things through are done by people. AI is a tool that supports them. CareMate Insight is built on this idea.
Start by trying it in your own words.
Contact: progreit@gmail.com